Human Resources Coordinator - Puerto Rico

• Respond to basic employee inquiries regarding benefits, time & leave and company policies and procedures.
• Prepare On-boarding package for New Hires.

• Complete on-boarding process in HRIS.
• Prepare new hire folders for orientation.
• Collect and coordinate signed offer letters and job descriptions.
• Prepare uniforms, ID cards and name badges for orientation.
• Create and maintain employee files.

• Ensure all employee documentation has been correctly filed.
• Ensure that all documents and policies from employees have been signed as required.
• Create employee benefits files, medical files and ensure they are stored correctly.
• Ensure all files are secured at all times.
• Respond to request for verification letters.

• Employment verification letters.
• USCG required verification letters - Sea-time letters.
• Completes requests for Drug Consortium letters.
• Provide support to employees as it relates to HRIS access, password resets and general information.
• Process termination paperwork along with data entry in HRIS/Payroll.
• Assist with Random Drug Testing program and compliance.
• Process employee I-9 Verification within 3 days of employee hire date and complete E-Verify process.

• Ensure all documents are current and forms are accurately completed.
• Follow up with employees regarding missing / expired documents.
• Uniform Tracking and Distribution.

• Ensure all employees receive a uniform.
• Maintain uniform log for items that have been distributed.
• Track and inventory uniforms and advise when pars have been reached.
• Employee Engagement.

• Prepare monthly birthday and anniversary notifications.
• Plan and prepare monthly birthday celebrations.
• Update monthly employee notification PowerPoint.
• Assist with employee events.
• Responsible for payroll/HRIS data entry and integrity.
• Maintain all licensing and credentials for mariner and safety sensitive positions; tracks for expirations and renewal. Verify with corresponding agency.
• Other duties as assigned.

• Bachelor’s degree in business, human resources, or a related field.
• Minimum of two (2) years of relevant experience in Human Resources work.
• Proficiency with using Microsoft Office, Word, and Excel.
• Experience in using any Applicant Tracking System and Human Resource Information System is a plus.
• Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects.
• Strong organizational skills with demonstrated attention to detail and focus.
• Strong analytical, verbal, written and interpersonal communication.
• Ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information.
• Ability to demonstrate good judgment and discretion.
• Ability to effectively prioritize, organize and perform multiple tasks with varying deadlines.
• Able to obtain TWIC (Transportation Worker Identification Credentials).
• Bilingual (Spanish & English) speaking, reading, and writing.
• Must be able to travel to various PR Ferry locations.

Puerto Rico Ferry