Be&E Coordinator (Onsite)

Ballester Hermanos, Inc.

Puerto Rico
Permanent
Full-time

4 days ago

En Ballester Hermanos Inc. (BHI), creemos que nuestra gente es el corazón de todo lo que hacemos.Siempre estamos en busca de personas apasionadas y proactivas para unirse a nuestro equipo. En cada rol, no solo contribuirás a las operaciones, sino que también ayudarás a dar forma a la experiencia del empleado y del cliente, empoderarás a quienes te rodean y darás vida a nuestra cultura orientada al servicio. Serás un conector, un solucionador de problemas y un socio de confianza para impulsar nuestra misión.En BHI, cada día comienza con un propósito claro: servir con excelencia, pasión y compromiso. No solo distribuimos productos: entregamos calidad, confianza y bienestar a miles de familias. Cada decisión, cada tarea, cada entrega —desde nuestras oficinas hasta nuestros almacenes y rutas— refleja nuestro profundo compromiso con el cuidado, el respeto y la excelencia que nuestros consumidores merecen.Si crees que un gran servicio comienza desde adentro, y estás listo para crecer en una empresa donde la versatilidad, la iniciativa y el corazón son lo más valorado, esta es tu oportunidad.The Business Excellence & Engineering Coordinator provides specialized administrative support to the Business Excellence, Engineering, and Facilities teams, ensuring the smooth execution of procure-to-pay processes, effective supplier and payment follow-up, and the administration and maintenance of the CMMS (Computerized Maintenance Management System). The role is designed to reduce the administrative burden on engineers and leaders, prevent purchasing delays and payment issues, and ensure the accuracy and integrity of maintenance and operational data.Responsibilities

Create, submit, and track purchase requisitions and purchase orders for the Business Excellence, Engineering, and Facilities teams.

Follow up on the full invoice and payment cycle, coordinating with suppliers and the Finance department.

Maintain ongoing communication with local and U.S.-based suppliers to address administrative, billing, and payment-related matters.

Ensure purchasing documentation (quotes, purchase orders, invoices) is complete, accurate, and properly filed.

Support basic departmental expense tracking and purchasing controls.

Administer, maintain, and validate CMMS data, ensuring accuracy, consistency, and completeness.

Provide administrative CMMS support to engineers, the Facilities Manager, and the Facilities Supervisor.

Assist with the creation, update, and closure of work orders within the system.

Prepare basic CMMS reports to support operational follow-up and visibility.

Promote administrative discipline and data quality within the CMMS.

Provide ongoing administrative support to the Business Excellence & Engineering teams.

Act as the primary administrative point of contact, enabling efficient day-to-day operations.

Minimum Requirements

Associate's degree in Business Administration, Engineering, or a related field.

1–3 years of experience as an Administrative Assistant, Maintenance Coordinator, or similar administrative role.

Fluency in English and Spanish (written and verbal).

Hands-on experience with purchasing processes, purchase orders, invoicing, and payment follow-up.

Experience or exposure to CMMS or similar operational/administrative systems (highly desirable).

Proficiency in Microsoft Office, especially Excel.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities in an operational environment.

High level of responsibility, confidentiality, and service orientation.

Health Certificate is required.

Physical Requirements & Work EnvironmentWhile performing the duties of this position, the employee is required to:Physical Requirements:

Ability to regularly sit, walk, stand, and move between office and operational areas (warehouse and facilities environments).
Ability to occasionally access operational areas, including walking on concrete floors and navigating warehouses or facilities spaces.
Ability to bend, reach, and use hands and arms to handle documentation, systems, office equipment, and administrative tasks.
Ability to lift, push, pull, or carry light materials such as files, binders, laptops, or office supplies (generally up to 20 pounds).
Visual acuity sufficient to read computer screens, reports, invoices, CMMS data, and operational documentation.
Ability to communicate clearly and effectively, both verbally and in writing, in English and Spanish.
Ability to adapt to variable noise levels and temperatures during occasional site or warehouse visits.
Maintain professional business attire in accordance with Ballester Hermanos, LLC standards when representing the department internally and externally.

Work Environment:

Work is performed primarily in an office environment, with occasional presence in warehouse, facilities, and operational areas.
Occasional exposure to warehouse environments, including moderate noise levels and moving equipment such as forklifts and pallet jacks.
Limited and intermittent exposure to refrigerated or temperature-controlled areas when required for administrative or CMMS-related support.
Required use of personal protective equipment (PPE) when entering designated operational areas.
Position requires compliance with all occupational health, safety, food safety, and security policies, including participation in applicable safety training.
The role requires the ability to manage multiple administrative priorities in a fast-paced operational environment while maintaining confidentiality, sound judgment, and professional conduct.

Ballester Hermanos LLC an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.

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