Executive Assistant & Marketing Coordinator

• Manage the Medical Director's calendar, meetings, and daily priorities
• Coordinate high-volume scheduling
• Prepare meeting notes and track follow-ups
• Serve as a liaison between leadership, staff, and external partners

• Create and manage content for platforms such as LinkedIn, Facebook etc
• Support marketing initiatives and brand visibility
• Monitor engagement and recommend improvements based on performance

• Assist with operational workflows and process improvements
• Track key metrics and support reporting efforts
• Coordinate cross-functional projects and vendor-related tasks

• Draft and manage professional communications
• Track expenses and maintain organized records
• Ensure smooth day-to-day executive office operations
• Handle all personal-related requests with a high level of discretion and professionalism

• 3+ years of Executive Assistant or similar experience
• Strong calendar management and scheduling experience
• Experience with social media content management
• Excellent organizational and multitasking skills
• Strong communication skills (English required, Spanish preferred)
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to handle confidential information with discretion

• Experience in healthcare or multi-site operations
• Background in operations, project coordination, or marketing support

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

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