Administrative Project Coordinator

• Coordinate and track administrative and operational projects, ensuring deadlines and objectives are met.
• Organize, digitize, and maintain company files, historical records, and documentation.
• Develop and manage structured digital repositories to ensure accessibility, organization, and data security.
• Maintain a detailed inventory of the company's art collection, including location, photographs, and documentation of authenticity.
• Coordinate the movement, acquisition, and logistics of art pieces as required.
• Act as liaison with galleries, vendors, and external stakeholders.
• Prepare reports, presentations, and executive documents.
• Support process improvement and operational efficiency initiatives.
• Coordinate meetings, schedules, and communication across internal and external stakeholders.
• Handle sensitive and confidential information with the highest level of discretion.
• Provide general administrative support (calls, coordination, follow-ups, etc.).
• Ensure a high-quality internal and external customer service experience.
• Support special projects, events, or initiatives as needed.

• Bachelor's degree in Business Administration, Office Administration, or related field.
• Previous experience in administrative roles, project coordination, or document management.
• Proficiency in digital tools (MS Office 365 or similar platforms).
• Strong written and verbal communication skills in both English and Spanish.
• High level of organization, attention to detail, and time management.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong discretion and ability to handle confidential information.
• Ability to collaborate effectively and build strong working relationships.
• Availability for extended hours or occasional travel (as needed).

Careers Inc.