Accounts Payable Specialist

Neptuno Networks

Guaynabo, PR
Permanent
Full-time

2 days ago

Neptuno, the leading telecommunications Company in Puerto Rico, is looking for a dynamic Accounts Payable Specialist to join our Financial Team.As an Accounts Payable Specialist, yresponsible for the end-to-end processing of all vendor invoices, payments, and related financial transactions. This role ensures timely and accurate disbursement of company funds while maintaining compliance with internal controls, company policies, and regulatory standards. The AP Specialist plays a critical role in vendor relationship management, financial reporting, and audit readiness, contributing directly to the integrity and efficiency of the finance operation.*Qualifications*· Associate or Bachelor's degree in Accounting, Finance, or related field preferred.· 2–4 years of experience in accounts payable or general accounting functions.*Essential Duties and Responsibilities*· Manage full-cycle accounts payable functions, including invoice validation, coding, approvals, and timely payment processing in accordance with contractual terms and internal policies.· Review, verify, and reconcile invoices against purchase orders, contracts, and receiving documents to ensure accuracy and legitimacy.· Prepare and process electronic payments, ACH transactions, wire transfers, and check runs while maintaining proper authorization protocols.· Maintain accurate and organized documentation of all AP transactions in the financial system and ensure audit-ready files.· Analyze and reconcile vendor accounts, resolve discrepancies proactively, and respond promptly to vendor inquiries or payment issues.· Monitor aging reports and outstanding balances, escalating issues as needed to avoid delays or penalties.· Collaborate with Procurement, Receiving, and other internal departments to ensure alignment and accuracy across purchasing and payment workflows.· Assist in month-end and year-end closing activities, including accruals, journal entries, and reporting on AP metrics and performance.· Maintain and update the vendor master file, ensuring W-9 forms, tax IDs, and banking details are current and secure.· Support internal and external audits by providing requested documentation and clarifications regarding accounts payable activity.· Identify opportunities for process improvements and contribute to automation or system enhancements to improve efficiency and accuracy.

*Core competencies:*

· Strong knowledge of accounting principles and AP best practices.· Proficiency with accounting software (e.g., NetSuite, SAP, QuickBooks) and Microsoft Excel (pivot tables, v-lookup).· Experience with electronic payment systems, ERP platforms, and invoice automation tools is a plus.· High attention to detail, organizational skills, and accuracy under pressure.· Strong interpersonal and communication skills for effective collaboration with vendors and internal teams.· Proven ability to handle sensitive information with discretion and integrity.Neptuno is an Equal Employment Opportunity EmployerJob Type: Full-timePay: $35, - $38, per yearBenefits:

401(k)
401(k) matching
Health insurance
Life insurance
Paid sick time
Paid time off

Education:

Associate (Required)

Experience:

Accounts Payable: 2 years (Required)

Work Location: In person

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