Accounting Specialist

• Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up-to-date and accurate manner.
• Review all invoices for appropriate documents and obtain appropriate approvals prior to issuing payment.
• Prioritize invoices according to payment terms; pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
• Resolve problems and respond to non-routine inquiries relating to accounts payable records, office policies, and accounting procedures.
• Maintain complex records and filing system of accounts payable vendor files and other financial records including purchase orders and invoices.
• Compile historical data and maintain a proper audit trail for company records.
• Collaborate with the audit team during review and audit processes.
• Ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments as necessary.
• Generate invoices to clients, maintain accounts receivable aging for customers, receive incoming customer payments, enter cash receipts, and complete bank deposits.
• Reconcile processed work by verifying entries and comparing system reports to balances, including journal entries and bank reconciliations.
• Assist with month-end activities and year-end closings; prepare various financial reports as necessary.
• Respond to all vendor inquiries; reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
• Verify all transactions comply with financial pre-set policies and procedures for paying monies.

• Bachelor's degree in Accounting, Finance, or related field.
• 1+ years of experience as an accountant or in a similar role.
• Knowledge of accounting principles and accounting software.
• Strong analytical skills and the ability to work accurately and with attention to detail.
• Highly proficient written and verbal communication skills.
• Strong background in Microsoft Office – intermediate to advanced Excel proficiency.
• Experience excelling in fast paced, high energy environments.

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