Administrative Assistant (TYPIST)
Fulcro Talent Acquisition
- San Juan, PR
- Permanent
- Full-time
- Assist audit personnel in the preparation of statements or other special work.
- Type all the footnotes and prepare audit opinions as needed.
- Assist the auditors with document’s back ups procedures when necessary.
- Maintain a “work in process” file for each job until their final issuance.
- Prepare drafts to be sent to clients and apply department’s quality control procedures.
- Reproduce, bind and prepare tax copies of the client’s financial statements or other documents.
- Send Tax Department’s personnel the approved for binding copy of the financial statements.
- Responsible of posting backups in the Final Folder in Outlook when the job is finalized.
- File the final copy of all financial statements, management letters, or other special projects in the filling room area.
- Responsible of keeping the official stamps registry of the “Colegio of CPA’”. Buy the necessary stamps, as needed.
- Assist in the preparation of administrative manuals, forms, seminars materials or other special projects.
- Keep records of chargeable and administrative time to prepare monthly Time Reports.
- Update the Second Partner Reading Log, to keep track of jobs which need second partner readings. Make sure the checklists are completed.
- Serve as a backup of secretarial services on vacations or special situations.
- Perform other job-related duties as necessary.
- Bachelor's degree in office administration
- Proficiency with Microsoft Office products (Excel, Word, Outlook, Power Point).
- Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation.
- Team player with a positive outlook and can-do attitude.
- Confident and self-motivated with strong time management skills.
- Proven track record of maintaining high integrity and confidentiality.
- Strong analytical, problem solving & communication skills.
- Ability to contend with multiple projects with attention to detail and accuracy.
- 2 or more years relevant experience within similar industry.