Administrative Assistant, Audit Department

• Receive visitors, answer the telephone and record accurately all messages, including the reason for the call. Proper screening of phone calls must be done before forwarding them to professional staff.
• Maintain audit addresses current by performing periodic updates of these records for both electronic and paper mailings.

• Distribute all mail promptly and collecting all outgoing mail in time for daily delivery (including certified mail, special delivery packages (FedEx) and messenger delivery).
• Know whereabouts of all personnel assigned to her and relaying messages at least once a day to personnel out of the office.
• Monitor managers and partner’s appointment books.
• Help partners / managers assigned to her to return calls promptly.
• Coordinate the reservation of the Conference Room for specific meetings as required, including the delivery of lunch or appetizers for such meetings as may be needed.
• Process invoices prepared by professional staff and type any invoice prepared outside the system.
• Frequent pick up and distribution of incoming faxes as well as proper delivery of outgoing faxes with the corresponding confirmation/evidence of delivery.
• Provide back up for the receptionist position as needed or requested.
• Open new projects / updating client's information in NetSuite platform. • Coordination of internal training logistics
• Tabulation of training evaluation forms.
• Assists in the department weekly staffing.
• Assist in travel arrangements coordination.
• Assume any other task duly assigned by the People and Culture Director and Firm Administrator as it may arise daily.

• Bachelor’s degree in office systems administration or equivalent experience preferred.
• At least 3 years of experience in a similar position or function.
• Previous experience working in an accounting firm preferred.
• Strong computer skills including proficiency in Microsoft Office/Windows (specifically: MS Word, MS Excel, MS Power Point), Microsoft Outlook and PDF Editor.
• Excellent oral and written communication skills (both English and Spanish).
• Self-starter
• Customer oriented and with problem solving abilities.
• Results oriented with good interpersonal relations.
• Able to function in a fast-paced environment and remain calm while multi-tasking.
• Ability to prioritize and multi-task.
• Knowledge of office management systems and procedures.
• Able to prepare and analyze reports and other documentation.
• Ability to interpret instructions and information under pressure and respond accordingly, with minimal supervision, as appropriate.

Fulcro Talent Acquisition