Office Manager (Facilities, Purchasing)

• Oversee daily office operations, facilities maintenance, utilities, and workspace readiness.
• Coordinate external vendors including maintenance, security, cleaning, and other service providers.
• Manage procurement processes, purchase orders, invoice approvals, and expense tracking.
• Supervise corporate fleet administration, including maintenance, compliance, and fuel monitoring.
• Coordinate logistics for meetings, corporate events, and visitor services.
• Monitor parking, building access systems, and overall facility safety.
• Administer petty cash and corporate card reconciliations.
• Supervise assigned staff and ensure compliance with company policies and labor regulations.
• Identify cost efficiencies and support departmental budget management.
• Maintain confidentiality and deliver high-level internal and external customer service.

• Bachelor's degree in Business Administration or related field (or equivalent experience).
• 3+ years of experience in office management, facilities coordination, or administrative leadership roles.
• Bilingual (Spanish and English) with strong communication skills.
• Experience in vendor management, procurement, and budget oversight.
• Leadership skills with ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office and ability to learn new systems quickly.

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